Reviewed 11 October 2026. This comparison is published by The Property AI. It replaces earlier pricing figures and statements that understated InventoryBase's AI reporting capabilities. Features and prices can change; confirm the package you need with each provider.
InventoryBase vs The Property AI: what should you compare?
Both products support property inspection reporting. The useful comparison is how each fits your team's capture, review, check-in/check-out and sharing workflow. Test the same property and report type in both, and assess the final report as well as the time your team spends checking it.
AI reporting capabilities
InventoryBase offers BaseAI, which its official help centre describes as generating descriptions, conditions, captions, section summaries and report content from photos and report data. Availability depends on the feature, plan and credits. InventoryBase should not be described as requiring manual entry for every line or lacking photo-based AI reporting.
The Property AI drafts item descriptions, condition notes and damage observations from room photos. Your team checks and edits those drafts before sharing the report. Its workflow also supports check-in/check-out comparison and branded PDF export.
AI output needs review whichever provider you choose. Include unclear photos, close-ups and changes in condition in your trial so you can judge how the draft handles your actual inspection work.
Pricing and trial terms
| Provider | Published offer checked 11 October 2026 | What to confirm |
|---|---|---|
| InventoryBase | The official pricing page lists Solo at £35 per month or £350 annually, excluding UK VAT, with one user and 100 properties included. | Additional properties, users and the features required for your workflow. BaseAI is an optional add-on; confirm its credits and charges separately. |
| The Property AI | 3 free inventory reports within 14 days, with no credit card required. Ongoing pricing is quoted for your workflow. | Your report volume, team size, included features, VAT, billing terms and any usage limits in the written quote. |
The Property AI does not currently advertise a fixed £12 or £49 monthly starting price on its homepage. The earlier figures in this article were incorrect. Because ongoing pricing is quoted, this comparison cannot establish that one product is cheaper for your business. Compare complete written quotes using the same requirements.
A trial checklist for letting agents and inventory clerks
- Capture: Photograph a representative property using the phones and working conditions your team normally uses. Check the upload and room organisation workflow.
- Review: Check descriptions and condition notes against the inspection, including details outside the camera's view. Record what needs correction before the report can be released.
- Compare: Test check-in and check-out against the same baseline, and inspect how the report presents changes and supporting photos.
- Share: Export the report and review its branding, readability and photo references with the colleagues who will use it.
- Confirm requirements: Ask each provider about the exact integrations, permissions, training, data export and support your business needs. Do not assume that every feature is included in every plan.
Reports and deposit disputes
An inventory can support evidence about a property's condition. No software purchase guarantees acceptance by a deposit scheme or a successful deduction. Review your claim, follow the relevant scheme's requirements and supply the other supporting documents needed for the case.
Frequently asked questions
Does InventoryBase offer AI report writing?
Yes. BaseAI includes photo-based descriptions and conditions, summaries, captions and report-generation features. Check the applicable plan and credits with InventoryBase.
How much does The Property AI cost?
The published trial includes 3 free inventory reports within 14 days, with no card required. Ongoing pricing is quoted for your workflow. Request a written quote rather than relying on the old £12 or £49 figures.
Which product is cheaper?
Compare the total cost for your users, properties, report volume and required AI features. A fixed subscription headline and a bespoke quote are not enough to establish the lower cost.
Try the workflow with your own inspection
Review The Property AI's property inventory software and trial terms, then compare the report and review process with your existing workflow before choosing a provider.