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5.0 on G2 Evidence built for TDS, DPS & MyDeposits

Property inventory software for UK letting agents Check-outs your landlords can't argue with, and adjudicators can't either.

Take photos on the walk-round. The Property AI writes the inventory, compares check-in against check-out, and finds every defect in your photos, so your deductions hold up.

Start free: 3 reports, no card

3 free reports within 14 days. No card. Cancel by doing nothing.

  • Every defect is found in your photos, close-up or overview. Where an item has no close-up, the report says so: it never borrows a photo from somewhere else.
  • Check-out comparison, done for you. Changes since check-in are found by the AI, not by squinting at two reports.
  • Landlords see it when you release it. One share link, no chasing.
Used by UK inventory teams including Inventory On The HouseReal Time Inventory ClerksDMM Property Inventory Services
Living room photographed during a check-in inspection Sofa Coffee table Window & blind Flooring
Living room · photo 3 of 94 items found
Living room Written by AI · editable
SofaGood

Two-seat fabric sofa, grey, timber legs. No stains, tears or sagging to cushions.

Coffee tableFair

Oval timber table. Light surface marks to top consistent with use.

Window & blindGood

White frame with fitted blind. Clean; blind operates.

FlooringGood

Wood-effect flooring with cream rug. Wear appropriate to age.

Check-in · your agency branding PDF ready

Illustration of a report section. Every line is photo-referenced and editable before it's sent.

WE KNOW YOUR BUSINESS

We know where the money leaks. Here's how we plug it.

1 · CHECK-IN · THE LEAK

Branch hours spent typing

Write-up and photo sorting take longer than the visit.

We fix this

The report is drafted from your photos and voice notes. You check it and sign it off.

2 · LANDLORD · THE LEAK

Landlords chasing the report

Every "has it gone out yet?" costs trust, and trust keeps the fee.

We fix this

Send a share link. The landlord sees the report as soon as you release it.

3 · CHECK-OUT · THE LEAK

Changes missed by eye

A change you don't spot can't be claimed. Periodic tenancies make the gap years long.

We fix this

The check-out comparison is done for you. It lists what changed since check-in.

4 · DEPOSIT · THE LEAK

Deductions lost at adjudication

"Good condition" with no photo carries little weight. The landlord blames you.

We help

Every defect is found in your photos, close-up or overview. No borrowed photos. Costs stay your call.

The AI drafts; a person signs off. We record evidence; you and your deposit scheme decide what to charge.

Start free →

Why letting agents choose Property AI

2.5 hrs

saved on every property. A three-hour inventory comes back in under 45 minutes.

95%+

accuracy on item detection and condition assessment, and every line stays editable before the report goes out.

3×

more properties through the same team, without adding headcount.

Everything a letting agent needs to run inventories in-house

Built for UK letting agents and the inventory teams they work with

01

AI photo analysis

Capture photos on-site and let AI instantly detect items, conditions, and damage issues with 95%+ accuracy. Review and approve in seconds.

02

Smart inventory

A three-hour manual inventory comes back in under 45 minutes, written and photo-referenced.

03

Professional reports

Branded PDF reports built automatically from your photos, with condition notes, damage mapping and your logo.

04

Team management

Assign properties across your lettings team or branches, track every check-in and check-out, and manage your whole portfolio from one dashboard, with live status on every job.

05

Deposit dispute evidence

Defend every deposit with timestamped check-in and check-out reports, formatted as evidence packs for TDS, DPS and MyDeposits adjudication.

How to create a check-in or check-out report in minutes

From photo capture to professional report in minutes, not hours

1.

Take photos on mobile

Use our mobile app to capture photos room by room. No special equipment needed, just your smartphone.

2.

AI analyses automatically

AI instantly detects items, conditions, and damage issues with 95%+ accuracy. Review and edit as needed.

3.

Get professional report

Your branded PDF builds itself from the analysed photos, with condition notes, damage mapping and your logo.

See Property AI process a real inspection

Photos in, branded report out. Watch a real inspection go from capture to PDF, and see why a three-hour inventory comes back in under 45 minutes.

Real-time AI analysis

Detect items and damage the moment photos upload

Professional PDF reports

Branded, photo-rich reports ready to send in seconds

Mobile-first workflow

Capture on-site, review on desktop, deliver instantly

Run your first inspection free

Custom branding

See your reports with your logo on them

Every report goes out under your brand: your logo, your colour, your details. Build your cover here to see it. Nothing is uploaded, it stays in your browser.

Brand colour
Your logo (optional)
Continue, start with 3 free reports

Custom branding is available once you're a paying customer: add your logo and colour in Settings, and every report goes out looking like this.

Cover preview

Layout follows a real report

Inventory & Schedule of Condition

Professional Property Inspection Report

Your agency

Prepared on behalf of J. Whitfield
Property inspected by your clerk

Reference: A1C4E902

Address

14 Marlborough Road
London
SW19 2HJ

Carried Out

September
9th
2026

Rated 5/5 on G2

Loved by UK property professionals

Independent inventory clerks and lettings teams across the UK rely on The Property AI to deliver faster, more consistent reports.

★★★★★

“The best inventory software we've used.”

The Property AI has significantly reduced the time it takes us to complete property inventories and check-in reports. What previously took hours can now be completed in a fraction of the time, while maintaining professional standards and consistency across every report.

Jay Khan

Director, Inventory On The House

North West London & Berkshire

★★★★★

“A genuine game changer for inventory clerks.”

We've tested several inventory solutions over the years, but The Property AI stands out for its speed, accuracy and ease of use. The photo-to-report capability has transformed our workflow and increased productivity across our team.

Precious

Director, Real Time Inventory Clerks Ltd

Manchester

★★★★★

“Fast, accurate and incredibly easy to use.”

The Property AI allows us to produce professional inventory reports much faster than traditional methods. The software is intuitive, reliable and continues to evolve based on real industry needs.

Donna

Director, DMM Property Inventory Services

One login instead of four

Most letting agents and inventory clerks run four separate subscriptions to cover this. The Property AI replaces all of them with one login.

Buying it separately

Property inventory software£30–35/mo
Invoicing software£15–30/mo
Online booking£10–20/mo
Client & property CRM£15–40/mo
Total, four logins£70–125/mo
vs

The Property AI

  • AI inventory & inspection reports
  • Invoicing with payment tracking
  • Branded booking page with online scheduling
  • Property, client & tenancy records in one CRM
  • Landlord & tenant self-serve portals
  • Deposit deduction & rental tax calculators
  • UK tenancy agreement templates
1login for all of it · quoted to fit how you work

Separate-subscription estimates based on published pricing from Inventory Hive, InventoryBase, Xero, FreeAgent, Squarespace, Wix, Calendly and Acuity Scheduling, checked August 2026. Your actual costs will vary by provider and plan.

Start with 3 free reports
Best property inventory software UK, compared → InventoryBase vs The Property AI → Free vs paid, compared →

Property inventory software pricing. Start free.

Try it on real properties first. When your trial ends, we'll quote a price that fits how you work.

No credit card

Free trial

For clerks and agents of any size

3 free reports

to use within 14 days of signing up

  • AI Inventory, Check-in & Check-out Reports
  • Your Logo & Colours on Every Report
  • TDS, DPS & MyDeposits Dispute Evidence
  • iOS, Android & Web
Start with 3 free reports

No credit card required

After your trial

For clerks, letting agents, multi-branch teams & property managers

We'll put together a quote around how many properties you manage and how you work, with unlimited inspections and reports available for larger teams.

  • Team members & branch access
  • Invoicing & branded booking page
  • Landlord & tenant portals
  • Guided onboarding
Get a quote

or start with 3 free reports first

✓ Free to import existing reports from other providers

Every new account starts with 3 free reports to use within 14 days, with no credit card. After that, we agree pricing with you directly.

What is property inventory software?

Property inventory software helps letting agents create, manage and store detailed records of a rental property's condition and contents at the start (check-in), middle, and end (check-out) of a tenancy. Under the Housing Act 2004, every deposit must be protected in one of the three official schemes: TDS, DPS or MyDeposits. When a deposit dispute reaches adjudication, the burden of proof sits with the agent or landlord, and a clear, timestamped inventory report is the evidence that decides the outcome.

The Property AI turns a job that once took hours into one that takes minutes. Your team photographs each room on a smartphone, and AI writes the full inventory, capturing items, condition and damage, ready to export as a branded PDF. Letting agents use it to run inventories internally, cut clerk costs, and protect every deposit they hold.

Frequently Asked Questions

Straight answers before you start

Yes. Every Property AI inventory, check-in and check-out report includes timestamped photos, itemised condition notes and a clear before and after comparison, the structured evidence that adjudicators at the Tenancy Deposit Scheme (TDS), Deposit Protection Service (DPS) and MyDeposits expect. UK letting agents and landlords must protect deposits under the Housing Act 2004, and the quality of your inventory documentation directly affects whether a deposit dispute is won or lost.
Our AI achieves 95%+ accuracy in detecting items, conditions, and damage issues. All AI-generated content is fully editable, so you can review and adjust anything before generating the final report. Most users find they only need minor edits, saving significant time compared to manual inventory creation.
Absolutely! Every item, description, and damage assessment generated by AI can be edited, removed, or enhanced. You have full control over the final report. Many users find the AI provides a great starting point that they can quickly refine to match their specific requirements.
Yes. Once you're a paying customer you can add your company logo, colours and contact details to every report. This ensures your reports maintain your brand identity while benefiting from AI-powered efficiency.
You can start using Property AI in under 5 minutes, with no credit card. Start your free trial (3 inventory reports) and the app walks you through it: brand your reports, pick the rooms, create your account, add the property address, then take your check-in photos.
Your data is secure and private. Your data is encrypted in transit and at rest, we are GDPR compliant, and never share your data with third parties. You can export your data at any time, and if you cancel, we'll securely delete your data according to our privacy policy.
The free trial needs no credit card and no contract, so there's nothing to cancel. After the trial, pricing and terms are agreed with you directly. You can export your data at any time.
No special equipment needed! Property AI works with any smartphone. Our mobile app is available for iOS and Android. Simply download the app, sign in, and start capturing photos. The AI works its magic in the cloud, so you don't need powerful hardware.
A typical 3-hour manual inventory can be completed in under 45 minutes with AI assistance. You still maintain full control and can edit everything, but the AI handles the time-consuming documentation, allowing you to process 3x more properties with the same team.
Yes! Property AI has native mobile apps for both iOS and Android. The mobile app allows you to capture photos on-site, view inspections, and manage your workflow on the go. All data syncs automatically with your desktop dashboard.
Every account includes email support at [email protected], plus in-app guidance for your first inspection. Portfolio customers are onboarded with us directly.

Your next inventory, written for you.

Join UK letting agents using AI to deliver faster, more accurate inspections.

Start with 3 free reports Schedule a demo

3 free reports to start · No credit card required

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